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ALISIA

OCR Detection System

Team Tezeract never misses deadlines and always delivered the deliverables on time. They collaborated with us at different stages of product development and were ready to accept the changes we required in our application.

client

David, Chairman & CEO

Alisia - File Management System

Industry

Operations, Finance, Banking 

Project Duration

4 months

Location

UK

Client Name

David Zorto

Project Overview

Alisia is an OCR detection system designed for organizations to manage essential logs, files, and documents in one platform. It automates data entry using AI and smart OCR search, allowing for efficient data extraction and management. The system can export documents in different file formats such as png, svg, Jpeg, PDF and perform a smart search.

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Problem

The branding agencies were following a manual process for their work

After nearly a decade in corporate roles, David noticed a frustrating pattern during his quarterly audits: his team was wasting valuable time on repetitive tasks like data entry and document management. The solution was clear—these tasks could be automated. David began exploring how to automate manual data entry with AI and envisioned creating an OCR document management software to free his team from tedious work and allow them to focus on more important tasks. He reached out to Tezeract to implement an AI file management system that would automate these processes and improve efficiency.

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Solution

Automates their manual processes with our AI automation expertise

As experts in AI automation, we quickly pinpointed Alisia’s key challenges and collaborated closely to enhance their processes. Our team does in-depth research on the problem and by utilizing AI and OCR techniques develops features like file management to keep a record of all the data of an organization, smart document search for retrieving documents without knowing their titles, and converting read-only files into editable formats. We also enable document export in various formats.

Alisia is more than just a tool—it’s like having a personal OCR detection system and AI-powered assistant. Upload a stack of documents, and Kafka seamlessly handles the rest, extracting key details and organizing everything. From invoices to ID cards and contracts, Kafka’s automated document processing with AI ensures efficient management, allowing your team to focus on what truly matters.

The Results

85% Automation of Manual Processes

Streamlined 85% of tedious manual data management tasks through AI-powered automation, allowing teams to focus on strategic initiatives and significantly reducing operational inefficiencies.

Smart Document Search Saves Hours

Reduced document retrieval time by over 70% with keyword-based smart search, eliminating the need to remember file names and ensuring seamless access to critical information.

Multi-Organization Data Management with Security

  • Successfully managed and secured data for multiple organizations, ensuring each entity’s unique workflows were maintained while keeping their information organized and compliant with security standards.

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What tech stack do we use for OCR document management software?

Optimizing Alisia with Our Advanced AI Technology Stack

Python
Reactjs
Node Js
Flask
Docker

Easy OCR

OCR

The Challenge

  • Handling multiple organizations' data

The need to build a system capable of juggling data from several companies, each with unique workflows. Ensuring that all of this information remained organized and secure was no small feat.

  • Creating user-friendly interfaces

We had to balance simplicity and functionality for both admins and everyday users. The challenge was building a system where admins could oversee everything without overwhelming regular users.

  • Extracting accurate info from diverse documents

Different documents, from invoices to ID cards, meant we had to design a solution that could accurately extract data from each type. Precision was key—every detail needed to be captured flawlessly.

Alisia Challenge
Alisia Process

The Process

  • Product discovery & scope

We aligned with the business vision to develop a thorough project brief, which included extensive market research, competitor analysis, and relevant data. We then brought the concept to life by defining a detailed list of user stories and features to validate the core assumptions of the MVP.

  • UI/UX screen development

We started by designing the key screens to show the client the product’s look. After refining the UX/UI through client feedback. Once these primary screens were finalized, we expanded the design to cover all additional screens and delivered the complete UX/UI for the product.

  • Solution development

At this stage, we focus on developing the AI File Management System by crafting the architecture of the AI model and training it. 

  • Iteration and monitoring

After the product launch, we collected feedback from end-users to refine and enhance the product. We introduced new iterations and features concurrently to ensure an optimal user experience.

Key Features

  • Smart document search

With Kafka, users can search for a document by simply typing in a keyword. No need to remember file names—just enter a word, and Kafka will find the exact document in seconds, saving hours of digging.

  • Multi-project management

Users can organize their work into neat, accessible folders, making it easy to manage dozens of projects at once. Everything is structured logically, so nothing gets lost in the shuffle.

  • Export options

Whether you need to share data with the finance team or store it for future reference, Kafka lets you export files in formats like CSV, PDF, and JSON—tailored to suit your business needs.

Alisia Key features

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